Rules & Regulations | UNYUM LWTHE

RULES & REGULATIONS OF THE UNYUM LWTHE CHARITABLE SOCIETY:

The UNYUM LWTHE CHARITABLE SOCIETY is committed to creating a supportive environment for social workers, both active and retired. Our vison encompasses a sanctuary that includes a memorial garden of remembrance, healthcare facilities, educational resources, and communal spaces. These rules and regulations outline the responsibilities of all members and volunteers, ensuring a collaborative atmosphere that honours those who have dedicated their lives to service.

These Rules & Regulations under the "UNYUM LWTHE CHARITABLE SOCIETY" (Arunachal Pradesh, Estd.2022) shall take effect immediately upon adoption.

DEFINITIONS:

"Act” means the societies registration Act XXX of 1860.
“Rules” means the Societies Registration Rules.
“Society” means the "UNYUM LWTHE CHARITABLE SOCIETY".
“Managing committee" means the "UNYUM LWTHE CHARITABLE SOCIETY".
All Words and expressions not defined shall carry the normal meaning assigned to them.

MEMBERSHIP:

1. Classification of Members

1.1. Founder Member: A person who established the Society and is mentioned in Clause (9) of the Memorandum of Association as one of the founding members.

1.2. Life Member: A person who offers his/her selfless services throughout his/her life towards the cause and objectives of the "UNYUM LWTHE CHARITABLE SOCIETY" with dedication.

1.3. Primary Member: The Managing Committee may, at its absolute discretion, admit any eligible person as a Primary Member.

1.4. Institutional Member: A representative nominated by IFCSAP, Arunachal Vikas Parishad, and Vivekananda Kendra Arunachal Pradesh to the General Body. Each of the aforesaid organizations shall nominate one representative to the General Body of the Society.

1.5. Honorary Member: Honorary Members are persons of outstanding distinction whose services to society are considered valuable and who are admitted by the Managing Committee. Honorary Members shall not have voting rights.

2. Admission of New Members

2.1. Any person above the age of 18 years, irrespective of religion, caste, colour, or sex, and capable of entering into an agreement and subscribing to the aims and objectives of the Society, shall be eligible for membership, subject to the rules and regulations of the Society. All members together shall constitute the General Body of the Society.

2.2. A person seeking membership shall apply in the prescribed format of the Society, duly recommended by one Life Member or two Managing Committee Members. Such application shall be placed before the Managing Committee for consideration at its meeting. The Managing Committee may accept, defer, or reject the application without assigning any reason. Every member shall pay the prescribed annual subscription to the Society.

2.3. Upon a decision on the application, the General Secretary shall inform the applicant accordingly. If admitted, the applicant shall pay the subscription within one month, failing which the admission shall automatically stand cancelled.

3. Cessation of Membership

3.1. By resignation in writing or by death.

3.2. By non-payment of annual membership fees for three consecutive years.

3.3. By action of the Managing Committee as contemplated under Rule (9).

4. Register of Members

4.1. A Register of Members admitted to the Society shall be maintained, containing the member's name, full address, contact details, Aadhaar Card details, PAN Card details (where available), and the date of admission to the Society.

4.2. The Register shall be available for inspection on any working day during office hours at the Registered Office of the Society.

4.3. The membership register shall be updated annually.

PATRONS:
Persons who are interested in the development of the society and have paid Rs. 100,000/- as donation may be taken by the Managing as the patrons of the society. The patrons shall have such rights and privileges as may be decided by the Managing Committee from time to time.

DISCIPLINARY ACTION:
The Managing Committee shall have power to remove the name of any member from the roll of the society by at least three-fourth majority of the members present, without assigning any reason and their decision in the matter shall be final.

RATES OF SUBSCRIPTION:

Patrons – ₹1,00,000 and above
Life Members – ₹10,000
Institutional Members – ₹1,000
Primary Members – ₹100
Annual Membership Fee (Applicable to All Members) – ₹100 per year

GENERAL BODY OF MEETING:

Annual General Body Meeting (AGM)

The Annual General Body Meeting (AGM) of the Society shall be held once every year during the last quarter of the calendar year. The date, time, and venue of the meeting shall be determined by the Secretary in consultation with the President of the Society.

1. Agenda

The AGM shall be convened at least once every year, and not more than fifteen (15) months shall elapse between two successive Annual General Body Meetings. The following business shall be transacted:

1.1. Confirmation of the minutes of the previous Annual General Body Meeting or Special General Body Meeting, if any.

1.2. Consideration and adoption of the Annual Report on the activities and functioning of the Society.

1.3. Consideration and approval of the audited accounts of the Society for the preceding financial year.

1.4. Appointment of qualified Auditors for the ensuing year.

1.5. Consideration of any amendment, addition, or alteration to the Rules and Regulations or Memorandum of Association of the Society, provided due notice has been given and approved by a two-thirds majority of members present.

1.6. Consideration of any other matter placed before the meeting by the Managing Committee or brought forward with the permission of the President.

2. Notice of AGM

2.1. A minimum of two weeks' notice shall be given to all members entitled to attend the AGM, specifying the date, time, venue, and agenda of the meeting. Notice may be served by ordinary post, email, or personal delivery to the member's last known address.

2.2. Any member entitled to attend and vote at the AGM may submit items for inclusion in the agenda in the form of a written resolution. Such proposals shall reach the Secretary at least three weeks prior to the date of the meeting.

3. Quorum

One-fourth of the total membership shall constitute the quorum for an Annual General Body Meeting or Special General Body Meeting. If a quorum is not present within thirty minutes of the scheduled time, the AGM shall stand adjourned to the same day and time in the following week. An Extraordinary General Body Meeting shall be adjourned to the next day at the same place and time, unless otherwise decided by the members present.

4. Presiding Officer

The President shall preside over all meetings of the Society. In the absence of the President, the Vice-President shall preside. If both are absent, the members present shall elect a Chairperson from among themselves. Decisions shall be made by a majority vote. The ruling of the President or Chairperson on matters relating to the interpretation of the Constitution, Rules, and Regulations of the Society shall be final.

5. Extraordinary General Body Meeting

An Extraordinary General Body Meeting may be convened by the Managing Committee at any time. Such a meeting shall also be called within fifteen (15) days of receiving a written requisition addressed to the President and signed by not less than one-fourth of the members of the Society.